Evidence behind responsible shipping.
A practical overview of vessel and fleet information used in the Varuna Sentinels BV maritime ESG assessment.
Start with the fleet boundary.
Identify the maritime company being assessed and the vessels whose operations fall within its responsibilities.
Core records
- Company name, ownership structure and operating role.
- Vessel names, IMO numbers, vessel types, flag and operating profile.
- Owned, managed or chartered status and responsibility boundaries.
- Reporting period, fleet changes and evidence coverage.
Keep vessel-level records distinguishable from company policies and fleet totals. Record units, time periods, exclusions and evidence dates consistently.
Energy, emissions and the marine environment.
Assess both environmental impacts and exposure to transition costs, pollution and operational risks.
GHG emissions & energy efficiency
Prepare verified emissions reports, vessel lists, fuel consumption records, transport-work information and carbon-intensity evidence. Include vessel efficiency documentation, energy-management plans, monitoring responsibilities and the relevant reporting periods.
Fuel transition & regulatory readiness
Document fuel specifications, alternative-fuel readiness, shore-power compatibility, monitoring responsibilities and applicable maritime emissions obligations. Separate measured performance from targets and planned investments.
Air pollution, marine pollution, ballast water & waste
Provide pollution-prevention procedures, equipment and maintenance records, ballast-water documentation, garbage records, spill logs, port-reception evidence and incident follow-up. Explain operational restrictions or unresolved findings.
Hazardous materials & ship recycling
Maintain the Inventory of Hazardous Materials, supporting material declarations and maintenance history. Include relevant recycling policies, vessel documentation and traceable end-of-life arrangements where applicable.
Accountability ashore and onboard.
Connect company oversight to vessel-level safety, compliance, security and reliable disclosures.
Safety management & compliance
Provide company and vessel safety-management documentation, internal audits, inspection findings, detention history and corrective-action records. Identify accountable roles and unresolved issues.
Product, equipment safety & quality
Connect vessel equipment, maintenance, quality-control and defect-management records to the company oversight system. Include traceable corrective actions where quality or safety findings affect ESG governance.
Security, cybersecurity & data protection
Document ship-security arrangements, cyber-risk controls within safety management, access management, incident response and data-protection responsibilities. Include evidence of testing and staff awareness.
Ethics, sanctions & supply-chain oversight
Maintain codes of conduct, anti-bribery controls, sanctions-screening procedures and supplier due-diligence records. Explain escalation routes, management oversight and how compliance is evidenced.
Data reliability & factual review
Keep evidence dated, traceable and attributable. Identify missing, estimated, proxy or unverified information. Factual review addresses inaccurate or incomplete information; it does not permit negotiation of the rating outcome.
Put the evidence in context.
The rating scope, evidence quality and applicable methodology determine how information is assessed.
Seafarers at the centre.
Policies should be supported by evidence of the working conditions and safety outcomes experienced onboard.
Labour rights & crew welfare
Review employment terms, wages, hours of work and rest, repatriation, grievance channels, accommodation and welfare arrangements. Include manning-agent due diligence and evidence of how concerns are handled.
Health, safety & incident records
Provide injury statistics, incident reports, investigations, corrective actions and safety training. Define the reporting population and measurement period so safety trends can be interpreted consistently.
Training, competence & certification
Record crew qualifications, certification validity, training completion and competence checks relevant to rank, function and vessel type. Identify coverage gaps and how they are addressed.
Diversity, inclusion & workforce development
Where relevant, provide workforce development evidence, career progression information, equal-treatment controls and onboard inclusion measures. Keep the data proportionate to maritime roles and available evidence.